How We Built an AI-Powered Recruitment Platform for ClearPath
ClearPath was spending 15+ hours per week manually screening CVs and juggling between 5+ tools. We built a unified AI platform — the "nerve center" — where recruiters accomplish everything with simple button clicks. Result: 80% time savings and 3x more qualified candidates.
The Challenge
ClearPath, a growing recruitment agency in Belgium, was facing a critical bottleneck: their team was spending 15+ hours per week manually screening CVs and matching candidates to job requirements. With dozens of open positions and hundreds of applications, their recruiters were drowning in paperwork instead of building relationships with top talent.
The Manual Process Involved:
- ✗Reading every CV line by line
- ✗Extracting skills and experience manually
- ✗Cross-referencing with job requirements
- ✗Ranking candidates based on gut feeling
- ✗Missing qualified candidates buried in the pile
They needed a system that could understand nuanced job descriptions and surface the best candidates automatically — without losing the human touch that makes their service valuable.
What We Built
We built a custom AI-powered recruitment platform using RAG (Retrieval-Augmented Generation) technology that fundamentally transformed their workflow.
Intelligent Document Processing
- • Automatic CV parsing and data extraction
- • Semantic understanding of skills (not keywords)
- • Support for multiple formats (PDF, Word, LinkedIn)
Maya Match: Dimensional AI Scoring
- • 12ms vector search with pgvector (600x faster)
- • GPT enhancement for top matches only (6x cheaper)
- • 5-dimensional scoring: skills, experience, culture, salary, location
- • Explainable AI with reasoning for each match
Job Scanner & Automated Tracking
- • Auto-scrapes client career pages daily
- • Real-time alerts for new/closed roles
- • Smart ranking based on recruiter preferences
- • Pipeline tracking per job with candidate stages
AI-Powered Email Automation
- • 17 pre-built templates with smart personalization
- • AI agent suggests optimal follow-up timing
- • A/B testing with open/click/response tracking
- • Auto-generated follow-ups based on candidate behavior
Technical Architecture
The system uses a hybrid AI approach: ultra-fast vector search (12ms) filters candidates using pgvector in PostgreSQL, then GPT-4o-mini provides detailed dimensional analysis for the top matches. This achieves 600x faster performance and 6x cost reduction vs. GPT-only matching.
Hybrid AI Matching System
Tech Stack
How It Works: Complete Workflow
Match: Dimensional AI Scoring System
Unlike traditional keyword matching, Maya Match (AI Agent) uses 5-dimensional scoring to evaluate candidates holistically:
Each match includes AI-generated reasoning explaining why the candidate is a good fit, building recruiter confidence in the recommendations.
The Nerve Center: One Dashboard, Zero Context Switching
Before ClearPath, recruiters spent their days jumping between 5+ tools: job boards, spreadsheets, email, ATS, LinkedIn. Now everything happens in one unified interface with simple button clicks.
A Day in the Life (After ClearPath)
- ✓Job Scanner: Auto-monitors client career pages, detects changes daily
- ✓One-Click Matching: Find → Review → Email candidates without leaving the page
- ✓Inline Pipeline: Track candidate stages (contacted → interested → submitted) per job
- ✓Zero Tool Switching: CV parsing, matching, emailing, tracking - all in one interface
AI-Powered Email Outreach & Follow-Ups
Stop wasting time on manual follow-ups. The AI agent handles the repetitive work while you focus on conversations:
17 Smart Templates
- • Initial outreach (warm intro, cold contact)
- • Follow-up sequences (2-day, 1-week, 2-week)
- • Re-engagement for dormant candidates
- • Job opportunity announcements
AI Agent Features
- • Suggests optimal send times per candidate
- • Auto-generates follow-ups if no response
- • Tracks open/click/reply rates per template
- • A/B testing to optimize response rates
Real Example: Recruiter sends initial email at 9 AM. AI agent detects no open by day 2, automatically queues a follow-up with personalized subject line. Response rate improved by 45% vs. manual follow-ups.
The Results
After deploying the AI recruitment platform, ClearPath saw immediate and measurable impact.
80% Reduction in Screening Time
From 15 hours per week to just 3 hours per week spent on manual CV screening. Recruiters now focus on relationship-building instead of admin work.
3x More Qualified Candidates
The AI system surfaces three times more qualified candidates per role compared to manual screening. No more "missed" candidates buried in application piles.
90% Accuracy Rate
AI ranking validated against recruiter decisions shows 90% accuracy in initial candidate ranking.
4-Month ROI
The system paid for itself in saved time within 4 months. At €50k average placement fee, faster hiring means faster revenue.
Additional Improvements by Feature
Maya Match Impact
- ✓90% accuracy in ranking vs. recruiter manual decisions
- ✓Explainable AI builds recruiter trust in recommendations
Job Scanner Impact
- ✓Zero missed job openings - complete visibility across all clients
- ✓Proactive closure alerts prevent wasted effort
Email Automation Impact
- ✓45% higher response rate with AI-optimized follow-up timing
- ✓2 hours/week saved on manual follow-up scheduling
"Huce built us an AI-powered recruitment platform that completely transformed our workflow. Maya Match finds candidates we would have missed with 90% accuracy, the Job Scanner ensures we never lose track of client opportunities, and the email automation with AI-suggested follow-ups has improved our response rates by 45%. What used to take 15 hours per week now happens automatically. This isn't just a tool — it's like having an expert analyst on the team 24/7."
Investment & Timeline
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This case study demonstrates what's possible when you combine deep understanding of business processes with modern AI technology. If you're spending 10+ hours per week on manual, repetitive processes, let's talk.